ADM - How to Manage Inventory - Marriott Hotels
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For Marriott Hotel Inventory Process!
This article has been tailored to the Marriott Hotel inventory process. Use at your own discretion.

 

Table of Contents

  1. Video Walkthroughs
  2. How to Take Physical Inventories
  3. Viewing Current on Hand Quantity Levels in ADM
  4. Restocking
    1. Adjusting Min and Max Levels
    2. Running a Pick List
  5. Adding Products to Inventory Upon Delivery
    1. 365mobileinventory Method
    2. Push to Inventory Method

 

Video Walkthroughs

Part 1 - How to Take a Physical Inventory

 

Part 2 - Running an Order and Viewing On-Hand Quantity

 

Part 3 - Fulfilling a Pick List Order

 

How to Take Physical Inventories

  1. Navigate to https://www.365mobileinventory.com/

    1. This can be done from your phone as it will turn your phone into the scanner by using its camera (Be sure to “allow camera” when you first visit the site).Picture1.png
  2. Log in with your ADM credientials

  3. Choose a location

  4. Choose Physical Inventory, and then Freestyle
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  5. Start inventory in either the storeroom or market. Scan the barcode of each product and enter the quantity you have in that location.

    1. Important: Make sure you are scanning the products using your phone’s camera rather than typing in the name or UPC of the product as scanning allows you to “add” onto the quantity.

  6. After inventory has been taken in the first area continue with inventory in the next area. Do not exit or click “Finish” until completing the inventory in the next area!

    1. When you scan the same product again that you had already previously counted, type in the number that is there, and it will “add” onto what you entered at the previous area.

    2. Example: If you counted 5 Cokes in the storeroom first then in the market you have 2 more, when you type in 2 it will add to the 5 and your total count will be at 7

  7. When you have finished scanning all products in the second area click FinishPicture4.png
  8. This will send the information back to ADM and update your on-hand quantity numbers.

Viewing Current on Hand Quantity Levels in ADM

  1. Click location tab at top
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  2. Click on the location name
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  3. Click on Inventory

  4. On-hand quantity levels can be seen in the “In Inv” columnPicture7.png

Restocking

ADM helps you place orders with the “Pick List” feature.

This compares your current inventory to your desired amount of inventory for each product and tells you how much you need to order.

In order for the pick lists to work correctly, the “Mins” and “Max” numbers will need to be set for each product. This will let the system know how much product you need to restock back to the max levels.

Adjusting Min and Max Levels

  1. Click location tab at top

  2. Click on a location
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  3. Click Products

  4. You will see “mins” and “max” fields that can be adjusted

  5. You will also want to set a “pick list action” to determine when that product will show up on the pick list. The standard selection is “At or Below Minimum.”
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Running a Pick List

  1. From the home screen, click the Product tab at top followed by Pick List
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  2. Choose your location on the left side and click Apply

  3. Highlight your location when it appears in the middle of the screen

  4. Click Refresh

    1. This will ensure you are working with the most up to date information

    2. Refreshing is finished when the location disappears
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  5. After location disappears click on the location on the left side and click Apply

    1. You will notice the refresh date and time has updated

  6. Highlight the location in the middle of the screen by clicking on it and then click Plan Picklist
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  7. You will now see all the products that you need to order in the “Need” Column! That’s your order.

    1. Note: The “Need” column can be adjusted if you want to order more or less of a product.

Adding Products to Inventory Upon Delivery

Once the products you ordered arrive, you can add them to your inventory either by clicking Push to Inventory while in the picklist in ADM or you can update through 365mobileinventory.com by choosing the add products option.

365mobileinventory Method

  1. You can use the freestyle inventory method to add the product to inventory when it arrives.

  2. Simply scan each product and input how much was delivered for each.

  3. Once you have added all products hit Finish and the delivery will now be added to inventory.

  4. See “How to take physical inventories” for detailed instructions on this process.

Push to Inventory Method

  1. Navigate to your picklist (see above). This is the list of products you ordered.

  2. Once you are in your pick list, look at the Need column and confirm that the correct product was delivered and that the quantity is correct.

    1. Note: If a different product was delivered than you ordered and you want to stock it, simply add the product to your product list. Call No Brick for assistance with this.

    2. Note: If the wrong quantity was delivered and you are going to keep it, simply change the quantity in the Need column to what was delivered.

  3. Once you are satisfied with the numbers in the pick list click on Select all to highlight all the products

  4. Then click push to inventory to update.

  5. If only part of your order arrived, you can push the products that arrived to inventory individually.

  6. You are now finished with updating inventory levels in ADM.