Purpose
This report provides a detailed, drilled-down report with total sales, fees, taxes, and adjustments data. The drilled-down data is grouped based on orgs, location, and devices in each level. The report calculates the final amount to be disbursed for the operator after all deductions and adjustments.
Description
Disbursement Summary Section Overview
- Credit Sales: Total sales made through credit transactions.
- Less Credit Fees: Fees applied to credit transactions, calculated as Credit Sales x Credit Rate.
- GMA Sales: Total GMA sales, which can vary by operator.
- Less GMA Fees: Fees applied to GMA sales, deducted from the total.
- Less Loyalty Fees: A 3% fee on GMA Sales for locations with an enabled loyalty program.
- Restitution: It represents the funds disbursed, after accounting for any applicable credit fees.
- Less Cash Funding: Total value of cash inserted into bill acceptors, representing cash added to GMA accounts.
- Cash Rebate: Discounts provided to consumers.
- Management Fee: This column should reduce out the amount owed to operators and should be a negative value.
- Less Round Up: This column reduces the total amount by the rounded-up portion of a sale.
- Less Payroll Deduct: Total funds added to GMA accounts from the payroll deduct funding process.
- Adjustments: Includes funds added to consumer accounts by operators or 365, such as balance adjustments, account uploads, or payouts.
- Monthly Fees: Fees charged monthly to operators for kiosk usage.
- Less eGift Fee: This column deducts a fee equal to the total value of issued or printed gift cards on.
- GMA Rate: The rate applied for GMA fees on GMA sales, which may vary by operator.
- Credit Rate: The rate at which fees are applied to credit transactions, also variable by operator.
Gift Pass Section Overview
- Org: The name of the organization.
- Bill Client: This would show the name of the Location record that was chosen in the Bill Client field.
- Gift Card Title: The name or title of the gift card, providing a description of the specific gift card.
- Gift Card Creation Date: The date and time when the gift card was created or issued, indicating when it became active.
- Expiration Date: The date and time when the gift card will expire and no longer be usable.
- Gift Card Fee: The total fee applied for issuing or printing the gift card, which is deducted from the operator's earnings.
- Gift Card Rebate: Any rebate associated with the gift card, typically reflecting a percentage of the total value that may be credited back to the operator.
- Expired Refund: The amount credited back to the operator for expired gift card balances after applying any necessary deductions or rebates.
- Expired Rebate Refund: The portion of the rebate that is deducted from the expired refund to ensure operators are not over-credited.
Manual Adjustments Section Overview
- Organization Name: Lists the names of the organizations related to each adjustment.
- Location: Displays locations associated with the adjustments, separated by commas.
- Location Number: Shows location numbers corresponding to the adjustments, also separated by commas.
- Notes/Memos: Contains any relevant notes or memos related to the adjustments.
- Adjustment Amount: Indicates the adjustment amounts (positive or negative).
- Date/Time Stamp: Provides the date and time the adjustment was posted.
Total GMA Disbursement Amount: Summarizes the total disbursement amount, including manual adjustments and the previous week’s balance, at the bottom of the report.
Selection Fields
Selection/ Filter Criteria
- Date Range (required) - Dates could be selected based on the following:
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- Today
- Yesterday
- Last 7 days
- Last 60 days
- Last Week (SU-SA)
- Last Week (SA-FR)
- This Week
- Last month
- This Month
- Current and Previous Month
- Custom Range
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- Time Range (optional) - Has a hh:mm format (24 hours)
FAQ
1. What are GMA Sales?
GMA stands for Global Market Account. This is the account that consumers can fund and use to makes purchases at your location.
2. Why is Cash Funding deducted from the disbursement?
365 Retail Markets is the liability holder for the consumer account balances. The cash is funding for consumer accounts that increase these balances. When sales are made through GMA at your location, you are paid for these sales.
3. What are adjustments and why are they deducted from the disbursement?
Adjustments are Operator Credits given to consumers. These credits could be for reimbursement for a bad purchase or for incentives to employees to use their accounts. These adjustments are deducted from the disbursement because this money is being added to consumer accounts, which increases the consumer balances.
However, another type of adjustment can be added to your disbursement report. This type of adjustment would occur if a consumer account was closed and the operator reimbursed the consumer for their balance.
4. When will I receive my disbursement?
The GMA disbursement is processed once a week. When you have sales over $25, you will receive an ACH deposit.
5. Am I being charged for cash added to accounts?
No, 365 provides a full reimbursement weekly for cash added to accounts. The rebate is calculated as GMA Rate times the total amount of cash funding.
6. What is the Loyalty Fees column?
Loyalty is a program that rewards consumers for purchases made. If loyalty is enabled for the location, all applicable GMA sales will have a 2% fee associated with them to cover the cost of the program. Check with your Sales rep to see if loyalty is right for you.
7. What is Payroll Deduct?
Payroll Deduct is a program that allows consumers to fund their GMA account using their payroll or to complete purchases directly at the kiosk. This is controlled at each location and is only offered when the operator requests it (not default functionality).
GMA fees applied to funds added to GMA accounts with Payroll Deduct, will be credited back to the operator at the GMA rate less two percent.
8. Are taxes included in any calculations?
The Taxes column is not used in any calculations on this report, but it is a reference point. Sales are gross sales before taxes. It is the operator’s the responsibility to pay these taxes.
9. What are Manual Adjustments?
If the 365 Finance team needs to adjust a disbursement for any reason, they will generate a Manual Adjustment. These adjustments can increase or decrease the total amount due based on what is being done. These values are separate from the Adjustments column, which are operator and consumer driven events.
10. What is an EFT Batch?
Every day, 365 generates an automatic batch of all events for a location, including Sales, Funding, and Adjustments. These individual batches are compiled at the end of the weekly disbursement period for the total amount due. These batches help to accurately track all necessary data for the period and ensure that the disbursement amount is valid.
11. Can the results of the EFT: GMA Disbursement report be exported?
Yes, by running the EFT: GMA Disbursement report in ADM, you can download a file with Device Detail and Without Device Detail. The detailed report will show a breakdown of values by device and by day.
12. What report can I use to verify the Sales values?
The EFT Disbursement Detail report provides a complete breakdown of all transactions that comprise an individual batch. The Batch ID can be compared between the EFT Disbursement Detail report and the EFT: GMA Disbursement report.
13. How often does the EFT Disbursement Report Run?
A: It’s run once a week based on the Disbursement Day agreed on with 365 Finance. Most periods run from Friday through Thursday, but they can vary by operator.
14. How do I get past data or current details?
A: By viewing the following reports:
- Cash Flow Details report
- Daily Sales Summary report
- Transaction Canned report
- Sold Details report
15. Why might I see zeros for past reports?
A: You may see zeros for past EFT: GMA Disbursement reports if no payments were made for that period or if the locations were not yet live.