Ingredients
Using the ingredients tile on the homepage or the shopping basket icon at the top of the screen will navigate you to the ingredients section of the software.
Once inside ingredients you will see on the left hand side of the screen a filing system called ‘lists’. Usually each supplier will be assigned a separate list so that it is easy to navigate between lists and filter to see items just from a specific supplier.
You can manage (create, edit, delete) your own lists by clicking on the icon Use the new button to create a new list, use the edit pen to edit or use the bin icon to delete.
Ingredient prices can be edited directly in this list. The cost will display ‘unknown’ if it has no price associated. Once selected, enter the price, Quantity and UoM, and select the checkbox to save. To edit the wastage percentage you must edit the ingredient.
If you have had your ingredients imported, or added them manually, you can validate them using the lock icon in controls . Please note, this is not actually locking the ingredient from being able to be edited further, this can be done by checking a box inside the ingredient details which you can see in the image below
Creating a new ingredient manually
Select the icon on the top right of the toolbar to create a new ingredient. A new ingredient form will open in a pop up for you to manually complete.
Note: If the field has red asterisk * this means that it is compulsory and the software will not save if this is left blank. All other fields are optional
Work your way through the fields and tabs to complete the ingredient data.
Field explanations
| Field Name | Purpose/ To be Used For |
| * List | Select which list to add this ingredient to from the drop down |
| *Category | Select the category from the drop down box that best describes this item |
| *Name | Enter name of the product/item you are adding e.g. Tomato Sauce/Pastry |
| Customer Facing Name | Applicable only if using labelling or interactive menus and wish for the ingredient name seen publicly to be different from main name |
| Brand | Enter the brand name |
| Stock Location | Visible and applicable only if you are using Stock and Ordering (full details in S&O user guide) |
| Composite Ingredients | List of ingredients contained within an ingredient e.g. Baked beans composite ingredients are Beans (51%), Tomatoes (34%), Water, Sugar, Spirit Vinegar, Modified Cornflour, Salt, Spice Extracts, Herb Extract |
| Allergens | Select the allergens or may contain found in this ingredient |
| No Allergens | If no allergens are selected in the above field, this box MUST be checked by way of acknowledgement that it is a conscious statement that there are no allergens. |
| Nutrition - if using micro nutrition you will need to expand this section | Add the nutrition values (per 100g) for this ingredient. This will allow you to use the ‘calculate’ function when creating a recipe |
| Tags | Add any relevant tags chosen from the pop up to associate specific attributes to the recipe. E.g. suitable for vegetarians. |
| Lock | If you wish for ingredients not to be edited by users below business administrator level you can check to lock them. |
Costs Tab
From the cost tab you can add the supplier, supplier product code, wastage, TAX rate and any conversions required.
Both mass and volume units of measure (UoM) are pre-defined by the software
Cup = 250ml
tbsp (Tablespoon) = 17.75g/ml
tsp (Teaspoon) = 5.91g/ml
An accurate value for the recipe weight needs to be taken into account for nutrition calculations and so it is important to set up the conversions here first using the Add conversion button.
The conversion tool allows you to specify a weight for units of measure that are not mass or volume. If you add in a conversion that specifies the average weight of the unit ‘clove’ for example, you can then select a quantity of cloves of garlic when creating your recipe and the equivalent weights will be used to calculate nutrition and pricing information.
Field explanations
| Field Name | Purpose/ To be Used For |
| Supplier | Select from the drop down list of suppliers activated against your account. To activate a new supplier, submit a request to supplierdata@kafoodle.com |
| Supplier Product Code | Supplier product code, if applicable |
| Wastage | Enter, if any, the wastage % for this ingredient. This should be used if the ingredient has a set wastage when it is prepared for any dish. If it undergoes additional wastage at a recipe level, you can enter that when you create your recipe |
| VAT Rate |
|
| Cost | Enter the price for x quantity of this ingredient when purchased |
| Additional Cost | Applicable only if you are using Stock and Ordering (full details in S&O user guide) |
| Conversions | Adding a conversion will allow you to specify the metric measurement for your descriptive measurements. i.e. 1 clove = 10 grams. 1 each = 250g |
| From – Qty | Enter the quantity of the ingredient that you know the metric measurement for |
| From – Unit | Enter the unit of measurement that you are converting |
| To – Qty | Enter the quantity that the ingredient converts to |
| To – Unit |
Enter the unit of measurement that the ingredient converts to |
Summary
The summary tab just pulls all the data from the other tabs together in one place for an ‘at a glance’ view.
History
This is an audit trail which shows details of any changes which are saved on the ingredient. These will be date and time stamped and the relevant user will be named.
You can manage your ingredients lists (folders) by selecting ‘Manage ingredients lists’ button which is just above the Available Lists column
(Note: only Business/ Site Admins only can create/ amend and delete)
Clone / copy an ingredient
You can make an exact copy or clone of any ingredient by using the icon that looks like 2 sheets of paper
This will make an exact copy of the ingredient, which you can then amend without affecting the original.
Search and filter your ingredient database
There are many ways to search and filter from the top toolbar, Including search by name, supplier code, tags and more.
Field explanations
| Field Name | Purpose/ To be Used For |
| Filter by name/code | Filter the results by ingredient name or GTIN code |
| Filter by supplier/code | Filter the results by supplier name or product code |
| Filter by category | Filter the results by relevant category |
| Contains tags | Filter the results by tag/s (multi select available) |
| Validated or not | If the symbol is blue |
| Any usage | Filter to see what ingredients are being used in recipes |
| Any nutrition | Filter to see what ingredients are missing nutrition |
| Show |
Select number of ingredients to display on one page |
Temporary Substitute Ingredient
Use this feature to temporarily replace an ingredient with another. For example, if you’ve run out of your usual stock of bread, and need to buy another brand.
Select “New Temporary Ingredient Substitution”
Note: Apply to all businesses in a business group will only appear for Enterprise clients at a Head Office level
Select the site/s that require the substitution
In the “replace” field start typing the name of the ingredient that you wish to temporarily replace. Once found in the drop down list, select. Note: for the ingredient to appear in this drop down, it must be, being used in a recipe/s otherwise it will not appear.
Next, in the “with” field start typing the name of the temporary ingredient. If this already exists in your database, it will appear in the drop down list. If this is a new ingredient, then you can “Create new ingredient” from here.
Once both ingredient fields are complete, they can be applied to all recipes or selected recipes. You can opt to keep any applied cooking method or preparation methods using the checkboxes, then “create”. This will update all recipe spec sheets, datasheets, labelling and interactive menus.
This remains on your account until you are ready to end and revert back to the original ingredient.
Use the square ‘stop button to end, a warning message will appear as below to check the action.
Ingredients used in Recipes
To see which recipes each ingredient is used in, open it for editing. If the ingredient is in use, an orange bar will appear at the top of the ingredient. Selecting the link will show you all of the recipes that this ingredient is used in, within your business.
Note: Only recipes which you are permissioned to see will display. This function is useful for bulk editing all recipes containing a specific ingredient as it will lead to a recipe screen with just recipes containing the specific ingredient.
Exporting a history of price changes
It is possible to export a history of all price changes by using the ‘export price changes history button, on the top right toolbar.
First cherry pick the ingredient{s} you would like to see this data for, using the checkboxes next to the relevant ingredients, or the ‘select all’ checkbox at the top. Then use the icon above to export to Excel a report showing every price change ever applied to all the relevant ingredients.