Interactive Menus
These are a great way to digitally share your menus with your customer base and offering them the same search and filtering functionality that you get to enjoy as a user of Kafoodle.
Each site has a unique QR code and URL link, these are accessed from
on the home screen
Menus
Creating a menu
Note: If the field has red asterisk * this means that it is compulsory and the software will not save if this is left blank
|
Field Name |
Purpose/ To be Used For |
|
* Name |
Enter the name of the menu that you are creating. This will appear when you print the menu |
|
Reference |
Use this field for internal referencing. (What date is this menu being created? who created it?) |
|
Lock |
Tick this box to prevent changes to this menu by anyone except business administrators |
|
Integrated |
Only applicable if using API to integrate with another software platform |
|
Site/s |
Select one or more sites to assign this menu to |
|
* Nutrition |
Hidden Calories Only (minimum requirement for calorie labelling legislation) Full Nutrition Full Nutrition without calories next to recipe name |
|
* Nutrition values |
Values per serving Values per 100g/ml |
|
Display From |
Please enter the start date for this menu. This is when the menu will be displayed from |
|
Display Until |
Please enter the date you wish to display the menu until. Please leave this section blank if you wish for this menu to remain displayed indefinitely |
|
Days of the week |
Please select days that you wish menu to be displayed on interactive menus |
|
Banner Image |
Image will appear above the menu name in Interactive Menus and menu print view. A rectangle shaped image is recommended. The image must be at least 770 pixels wide. The recommended image height is 175 pixels |
|
Tick this box to archive this menu |
|
|
Show allergen icons on printed menu |
|
|
Hide from Kafoodle Communications App |
Applicable only if you are using Comms App (see user guide for full details) |
|
Hide from WBA App |
Applicable only if you are using Interactive menus (see Interactive menu user guide for full details) |
|
Show pictures on recipes in WBA App |
Applicable only if you are using Interactive menus (see Interactive menu user guide for full details) |
|
Hide from ePMO |
Applicable only if you are using ePMO (see ePMO user guide for full details) |
Add Menu Content
Select the menu that you are adding recipes and edit
To add a recipe, select the
button. Use the filtering functionality to assist you
To change the order use the buttons (hold down left hand button on your mouse as you drag and drop)
. If you require them in alphabetical order use
in the top right hand corner.
|
Field Name |
Purpose/ To be Used For |
|
Search recipe name/ reference |
Filter the results by recipe name or reference |
|
All recipe lists |
Filter the results by recipe list |
|
Contains tags |
Filter the results by tag/s (multi select available) |
|
Exclude recipes with allergens |
Filter by allergen (includes and may contain) (multi select available) |
|
Exclude recipes with ingredients |
Filter by ingredient including composite ingredients (multi select available) |
|
Include recipes with ingredients |
Filter by ingredient (multi select available) |
Prices
If the “actual price” field on your recipes is being used, these prices will be displayed on your menu. You can opt to hide them by unticking the “Display prices” box.
You also have the option to add on additional prices should you wish.
These additional prices and descriptions could be the same for a number of the recipes on the menu. These can be copied
then pasted
onto relevant recipes.
You can also add in static content, should you wish.
Once you have completed everything, don’t forget to
in the top right hand corner.
History
From the history tab you can view the audit trail for this menu. See what changes have been made, what date and time they occurred, and which user made the change.
Copying a menu
To copy a menu select
on the menu you wish to copy. This will open the menu details box. Make any necessary changes then
It will automatically open the menu so you can add on any additional recipes, amend prices as required.
Menu Sorting
Menus are saved with the most recent appearing first. However you can change the order should you wish. To do so on the screen, use the buttons either by the created or updated, as per the screenshot below to bring the oldest onto the first page. Note: it will revert to original order once you have moved away from this screen.
To permanently change the order of your menus, you can do so by selecting “menu sorting”
Simply drag your menus into the order that you desire then
Menu Groups
If you would like to “group” menus together under a particular heading, then this functionality is perfect for you.
Go to
then
Note: If the field has red asterisk * this means that it is compulsory and the software will not save if this is left blank
|
Field Name |
Purpose/ To be Used For |
|
*Name |
Enter the name of the menu that you are creating. This will appear when you print the menu |
|
Image |
Select a photo from your device to set as the menu group picture. File type accepted: PNG and JPEG. Max file size: 2MB |
|
Site/s |
Select site/s that menu group is relevant to. |
|
Menus |
Select menus that are to be included within menu group. The order they display can be changed |
|
Hide from the WBA app |
Only applicable if using Interactive menus. Tick if you no longer want these to be visible |
As with menus, you can permanently change the order of your menu groups. You can do so by selecting
Simply drag your menu groups into the order that you desire then
Bulk Edit
Best Practice Tips
Archive at least once a year to keep your account tidy
Datasheets
These are a great tool which allows users to easily search and filter what items would be suitable for a customer, enhancing your customer experience. These can be downloaded
in excel or printed
as a PDF. We do highly recommend that users access these online as if they click on the name of the recipe, it will open up the recipe spec sheet.
Search and filtering functionality is the same on all datasheets for allergens, ingredients and menus, with the appropriate additional fields for nutritional datasheet
Note: when you see this symbol
in the software, it allows you to reorder the data on your screen from highest/lowest, lowest/highest, alphabetically (A to Z)
Allergen
Nutrition
Search and filter by values per 100g/ml or values per serving
Cost (admin users only)
Business/ Site Admin Users Only
Site
To edit/update your site settings, select the pencil icon next to your site name
Select the tab that you wish to update
Information
|
Field Name |
Purpose/ To be Used For |
|
*Name |
Please enter the name that you would like it to be called |
|
Description |
|
|
*Type |
|
|
Tags |
Select the tags that describe this site |
|
Hide from |
Please ignore |
|
FHRS Profile |
Please ignore |
|
Photo |
This will appear at the top of your recipe sheets if you check the checkbox below. File type accepted: PNG and JPEG. Max file size: 2MB |
|
Display this image on recipe summary sheets |
Select if you wish to display on recipe spec sheets |
|
Banner |
Select a photo from your device to set as the sites banner picture. Files must be PNG or JPEG, and less than 2MB in size. |
Contact
|
Field Name |
Purpose/ To be Used For |
|
*Address / Town / Country / Postcode |
Please enter the address for the site that you are creating |
|
Phone |
Please enter a telephone number for this site. This should be a direct line to the site. |
|
|
Please enter an email address for this site. This should be a valid email address for your site. This may be your Site Administrator. |
|
*Location |
Please press SEARCH to locate your site on the map (if it has not already done so) and it will automatically locate it. If you cannot locate it, please move the pin to locate manually. |
HACCP
HACCP can be specified at site level to be used when creating your Recipe Overviews. If you have predefined HACCP you can enter them here, or use the default settings.
Once you have entered these HACCP you will be able to choose between a generic HACCP, your site HACCP or create your own when creating your recipes.
Stock Locations
Only applicable if using Stock and Ordering module (see guide for details)
Costs
From this tab you can set a default currency, plate cost, target GP and VAT rate for all of your recipes. These pre-sets can be overwritten when using the GP calculator if you wish.
If you do not set these defaults, the fields in the GP calculator will be automatically set as 0 or blank and VAT at current rate
Options
From the option tab you can choose to hide certain sections across all of your recipe overviews when printed. These options can be overridden at recipe level. Leave these boxes blank if you do not wish to apply these restrictions.
Pre-order
Only applicable if using Click and Collect (see guide for details)
History
Site QR Code
Users
As an admin user, you are able to create new users for your team. Please use the table below to identify which user permission would be the best to support their role
Business Administrator
This role should be reserved for your top line. This user will have full access to the system, allowing them to add, edit, and delete any data entered by your business, but cannot view account information.
Site Administrator
This role should be assigned to a site manager or someone of a similar level. They will be able to add, edit and delete any data within their assigned sites, and create users from site administrator down.
Recipe Administrator
A recipe administrator role will usually be assigned to your chef or head of food in your company. This user will be able to add and edit recipes, menus, ingredients, substitutions and datasheets to assigned sites. This user cannot create or edit users or sites.
Staff Member
A user set as a staff member will only be able to print datasheets for their assigned site(s).